How to set up an email account in an existing Gmail account (pop) Print

Before You Start

• You need to be able to log into your Gmail account on the gmail.com
• If you are also checking this email account directly from a computer, that computer should be configured to "Leave emails on server" for at least a day, otherwise the Gmail account will only show emails that haven't yet been downloaded by your other computer.

Adding An Email Account

• Log into your Gmail using a browser (i.e. Internet Explorer, Google Chrome, etc).
• From https://mail.google.com/mail/u/0/#inbox you will see the settings "cog" in the top right of the screen. Click the cog and select "Settings" from the dropdown menu.
• Choose the tab "Accounts and Import".
• Find "Check mail from other accounts (using POP3)" - Select "Add a POP3 mail account you own"
• A pop up will ask for your email address. Enter the full email address and click "Next Step >>"
• The popup will now ask for the following:
  • Email address: (auto-filled)
  • Username: Enter your full email address
  • Password: Enter your email account password
  • POP Server: mail.YOURDOMAIN
  • Port: 995
  • For the tick boxes, note the following:
    • Leave a copy of retrieved message on the server
      • leave UNTICKED IF this is the only way you are checking email
      • TICK IF you are checking mail directly from the Precedence server using a different device that will remove the mail from the server later
    • Always use a secure connection (SSL) when retrieving mail.
      • TICK - this secure setting is why we are using the server name not your domain name.
    • Label incoming messages
      • Choose how you would like the new messages to be labelled in the inbox when they arrive something short works well.
    • Archive incoming messages (Skip the Inbox)
      • Choose this if you are importing old mail for historical purposes rather than an active email address

• Once the account is added, Gmail prompts you to be able to SEND from the address as well.
• Select "Yes, I want to be able to send mail as email address" and click "Next Step >>"
• The popup will now ask for the following:
  • Name: Your name as you want it to appear when somebody receives an email from you
  • Email address: (auto-filled)
  • Treat as an alias: Untick
  • Choose to set a "different" Reply-to address and set it as your full email address
• Click "Next Step >>"
• The popup will now ask for the following:
  • SMTP Server: mail.YOURDOMAIN
  • Port: 465
  • Username: Enter your full email address
  • Password: Enter your email account password
  • Choose "Secured connection using SSL" (This should auto-select when changing the port number)
• Click "Add Account >>"
• VERIFICATION: Check your email account in Webmail or using another means to receive the verification email that Gmail sends and follow the instructions.

Now review the settings that are now listed under Accounts and Import.
Options:

make default - do this if you use the new address for business and are prone to forgetting to change the "from" field.When replying to a message: choose "Reply from the same address the message was sent to" (per above for forgetfulness!)

Review settings in Inbox.
Under the Inbox, there will be a new folder/category using the wording you used for the incoming mail "Label". This defaults to grey, but if you hover over the words with the mouse then select the drop down arrow, you can choose the label colour to stand out more.